Respecting your privacy and security is something Embrace Your Essence takes very seriously. We value transparency, and believe you have a right to know how your information is collected, used, stored, etc. As such, I have done my best to outline clearly, and fully, how Embrace Your Essence does the aforementioned, so you may rest and trust that your information is safe.
If you have any questions or concerns, please contact me:
Embrace Your Essence
122 E. Olin Ave, Suite 150
608-335-1934
[email protected]
www.embraceyouressence.org
If you have any questions or concerns, please contact me:
Embrace Your Essence
122 E. Olin Ave, Suite 150
608-335-1934
[email protected]
www.embraceyouressence.org
Personal Information—Collection & Use
Personal information refers to any identifying information for any individual such as name, address, phone number, email address, etc.
You may browse the Embrace Your Essence website without providing any personal information. You may also call to ask about our services, and you can choose which (if any) information you divulge, none of this is recorded unless you decide to set up an
appointment with us.
However, if you inquire about our services via the contact form on our website, we will ask you to provide your name, email, and phone so we can reply to you regarding said services. If you choose to set up an appointment with us, we do need to have your name, phone number, and email address (if you have one), so that we can deliver our services to you.
You may browse the Embrace Your Essence website without providing any personal information. You may also call to ask about our services, and you can choose which (if any) information you divulge, none of this is recorded unless you decide to set up an
appointment with us.
However, if you inquire about our services via the contact form on our website, we will ask you to provide your name, email, and phone so we can reply to you regarding said services. If you choose to set up an appointment with us, we do need to have your name, phone number, and email address (if you have one), so that we can deliver our services to you.
What Personal Information is Collected?
The information Embrace Your Essence collects from you will depend on how you interact with us. We don’t collect any information that you do not voluntarily share with us. We never participate in any nefarious data mining practices to gather data you have not expressly given. Any information we need, we will ask for explicitly.
Some examples of personal information may be collected through contact forms, emails, or purchases:
Some examples of personal information may be collected through contact forms, emails, or purchases:
- Name
- Mailing address
- Phone number
- Credit card information
How your Personal Information is Used
Personal information that is collected is stored in the internal systems we use such as an email address book (Gmail), online booking (Acuity Scheduling), a secure automated marketing platform (MailChimp), secure web hosting (Weebly), and the payment processing systems (Square, and Paypal), so we can identify you, understand how you wish to interact with us, and provide the services you’ve requested such as sessions and classes.
In regards to credit card information, we do not store that information on any local systems. All payment information is stored within the secure third party platforms (Square and Paypal), who operate with high levels of encryption to keep your data as safe as possible. As such, we cannot look up your credit card number ourselves and use it.
Your personal information is used to communicate with you, sending you emails, confirmations and reminders for services, updates, and other information. Occasionally, information such as your address may be used to send you a card in the mail.
If you choose to be a client of ours, we do keep paper records of our work together. This includes intake and/or class registration forms with your contact information. We also take notes about each session, including your intentions, observations from the practitioner and client, and the plan for treatment we discussed during the session if applicable. We keep these records to better serve you, note patterns that may be important to be aware of in supporting your healing, as well as to notice progress over time. All paper records are kept in a locked filing cabinet that only Sarah Barlow has access to. This information is never viewed or shared with anyone else by any means. If you are or have been a client you may request to view or have a copy of your session notes at any time.
In regards to credit card information, we do not store that information on any local systems. All payment information is stored within the secure third party platforms (Square and Paypal), who operate with high levels of encryption to keep your data as safe as possible. As such, we cannot look up your credit card number ourselves and use it.
Your personal information is used to communicate with you, sending you emails, confirmations and reminders for services, updates, and other information. Occasionally, information such as your address may be used to send you a card in the mail.
If you choose to be a client of ours, we do keep paper records of our work together. This includes intake and/or class registration forms with your contact information. We also take notes about each session, including your intentions, observations from the practitioner and client, and the plan for treatment we discussed during the session if applicable. We keep these records to better serve you, note patterns that may be important to be aware of in supporting your healing, as well as to notice progress over time. All paper records are kept in a locked filing cabinet that only Sarah Barlow has access to. This information is never viewed or shared with anyone else by any means. If you are or have been a client you may request to view or have a copy of your session notes at any time.
Non-Personal Information—Collection & Use
Non-personal information is that which does not outrightly identify a single person such as occupation, zip code, area code, IP Address, city, time zone or device type. We use website analytics to help understand how people use our website and our services, to look for larger patterns.
If at any time non-personal information is connect with personal information, then it will all be considered personal information and treated as such.
We don’t share your information
We do not give or sell your information to other companies that would then market to you or benefit from the use of your information, ever!
As mentioned above, we do use third party services that help with the functioning of our business. These tools are used in effort to improve services and enhance your experience. These companies whose platforms we use all have their own privacy policies in place where they too are not accessing your data outside of the necessity to perform its function. For example, if you are subscribed to our e-letters, MailChimp will use your email address to deliver our monthly e-letters. To read more about each of these third party privacy policies click on the links below.
Acuity Scheduling
Facebook
Gmail
MailChimp
Paypal
Square
Weebly
If at any time non-personal information is connect with personal information, then it will all be considered personal information and treated as such.
We don’t share your information
We do not give or sell your information to other companies that would then market to you or benefit from the use of your information, ever!
As mentioned above, we do use third party services that help with the functioning of our business. These tools are used in effort to improve services and enhance your experience. These companies whose platforms we use all have their own privacy policies in place where they too are not accessing your data outside of the necessity to perform its function. For example, if you are subscribed to our e-letters, MailChimp will use your email address to deliver our monthly e-letters. To read more about each of these third party privacy policies click on the links below.
Acuity Scheduling
Gmail
MailChimp
Paypal
Square
Weebly
Security & Protection
As mentioned above, we strive to use tools and third party companies that are committed to a high level of encryption and security. We are not technical and security experts so we trust that these companies are providing the high level of protection that they claim. At this point in time, they have all held to their word.
All software and technology is kept up to date (within a month of its release).
Any personal information that is written outside of client files that is only temporarily used (i.e. a post it with contact information until it can be entered into our system), is covered on both sides with Sharpie, and then shredded.
All information (personal and non-personal) we gather from you may be stored indefinitely, unless you ask us to remove it. In which case we will, with the exception of the data needs to maintain accurate tax records. If you wish your data be removed, all you have to do is ask, and we will take care of it. You can contact us here.
All software and technology is kept up to date (within a month of its release).
Any personal information that is written outside of client files that is only temporarily used (i.e. a post it with contact information until it can be entered into our system), is covered on both sides with Sharpie, and then shredded.
All information (personal and non-personal) we gather from you may be stored indefinitely, unless you ask us to remove it. In which case we will, with the exception of the data needs to maintain accurate tax records. If you wish your data be removed, all you have to do is ask, and we will take care of it. You can contact us here.
You Retain Control
As it is your data, you have the right to decide if, how, and when it is used. You have a right to now what information is stored, and why, to ask for a copy of the information stored, or to correct the information so that it is accurate.
You can adjust your subscription preferences or unsubscribe from e-letters by clicking the link at the bottom of the emails. Or, you can simply let us know if you would not like us to use your data, and we will uphold your request. You can ask us how your data is being used and we will let you know.
You can ask to be entirely deleted from our systems, and we can do that, with the exception that if you have received services from us, we are required to track and provide proof of our income, as such your receipts will remain in our accounting system for at least seven years. That being said, you will be removed from our marketing and communications systems as entirely as we can without compromising our tax records.
If you are not happy with how your data is being handled, you also have the right to file a complaint. You can do so on the FTC website, or with the ICO for UK/European complaints.
You can adjust your subscription preferences or unsubscribe from e-letters by clicking the link at the bottom of the emails. Or, you can simply let us know if you would not like us to use your data, and we will uphold your request. You can ask us how your data is being used and we will let you know.
You can ask to be entirely deleted from our systems, and we can do that, with the exception that if you have received services from us, we are required to track and provide proof of our income, as such your receipts will remain in our accounting system for at least seven years. That being said, you will be removed from our marketing and communications systems as entirely as we can without compromising our tax records.
If you are not happy with how your data is being handled, you also have the right to file a complaint. You can do so on the FTC website, or with the ICO for UK/European complaints.
Questions?
We do everything we can to honor your needs and respect your privacy. This privacy policy may be updated from time to time without notice, so please check back as often as you like.
Thank you for visiting, and for your trust,
Sarah Barlow
Embrace Your Essence, LLC
122 E. Olin Ave, Suite 150
Madison, WI 53713
608-335-1934
[email protected]
www.embraceyouressence.org
Thank you for visiting, and for your trust,
Sarah Barlow
Embrace Your Essence, LLC
122 E. Olin Ave, Suite 150
Madison, WI 53713
608-335-1934
[email protected]
www.embraceyouressence.org